Commercial Vendors & Concessionaires

General Information

2023 Vendor & Concessionaire Rules & Regulations Handbook

Important Contacts

Rental Rate Information

Exhibiting Hints & Booth Design Diagram

Information & Highlights

Vendor Grounds Map

Awesome Eats Food Competition

Online Payment Portal

To make a payment on your account, select Payment Portal below. All balances due July 15, 2023; subject to late fees after July 15, 2023.

Payment Portal

INSPECTORS & SUPPLIERS

See page 5 of Vendor & Concessionaire Rules & Regulations Handbook for complete list

PepsiCo - Beverage Vendor

David Flores
918-830-6267

David.Flores3@pepsico.com

PepsiCo Information & Pricing

Oklahoma Tax Commission

Angelia Satchell, (405) 522-8828

2023 Oklahoma Tax Commission State Fair Registration Form

City of Tulsa Fire Department

Requirements for Concessionaires, Commercial Vendors & Vehicles, RV's, Boats, Motorcraft Equipment

Fire Marshal Vendor Requirements

Tulsa Health Department

Tulsa Health Department - Temporary Food Establishment Requirements

Tulsa Health Department
Tulsa Health Department - Food Safety
Temporary Food Establishment Requirements & FAQ
Free Food Safety Course & Volunteer Training (permit upon completion)
City of Tulsa Storm Water Quality

SERVICE VENDOR

Supply Truck Vehicle Parking
Vendor Service Order Form - Electric, Plumbing, Reserved Parking & Signage

EQUIPMENT RENTAL
Midwest Decorating

2022 Midwest Decorating Order Forms

Fore Wheeler Golf Cars (prices subject to change)

Golf Cart Permit: $100.00; $150.00 after July 1, 2023
2 Passenger Cart: $39.00 per day
4 Passenger Cart: $44.00 per day
Reservations must be made by September 15, 2023; (800) 326-2208
Reservations require payment in full prior to the Tulsa State Fair
Golf Cart Rules & Regulations & Permit Application

HomeTown Mobility
Electric Scooter, Wheelchair & Stroller Rentals

HomeTown Mobility - Reservations

FORMS

Complete the forms that are applicable to the operation of your business.

CAMPING
Reservations and payment must be made through the RV Park Office, (918) 744-1113, ext. 2154.

RV Park Rules, Information, & Reservation Form

INSURANCE

GENERAL PUBLIC LIABILITY INSURANCE

Vendor must provide proof of Comprehensive General Liability insurance coverage of at least $1,000,000 per occurrence and $1,000,000 aggregate.

Insurance Rate Structure: (includes a 5% processing fee)

First Booth*: $89.25 (pricing subject to change)
Additional Booth(s)*: $52.50 per booth (pricing subject to change)
*Insurance rates are subject to change.

Please reference list of items not acceptable for endorsement or require additional premium and pre-approval.

Additional Information

WORKER'S COMPENSATION INSURANCE
Oklahoma State Law requires all employers to have a policy in effect covering all employees (full or part-time) in the event an employee is injured or becomes ill from a job-related condition. If Affidavit of Exempt Status under the Administrative Workers’ Compensation Act is applicable, approved Affidavit must be sent to Tulsa State Fair Management.

Insurance Rate Structure: (includes a 5% processing fee)

Group Policy Purchase*: $183.75 (pricing subject to change)
*Insurance rates are subject to change

Additional Affidavit Information

General Public Liability Insurance Application - Coming Soon
Worker's Compensation Application - Coming Soon

MARKETING & MEDIA COVERAGE

The Tulsa State Fair cannot guarantee media coverage.

The Commercial Space Sales Department determines what is considered new at each year’s fair. For information regarding submitting a new product, please contact Jen Haddix, jhaddix@exposquare.com, (918) 744-1113, ext. 2039.

As a Tulsa State Fair vendor, you are only speaking on behalf of your business. Representing yourself as an employee or speaking on behalf of the Tulsa State Fair is prohibited. If you are asked a question that does not relate to your product or business, please direct the interviewer to Tulsa State Fair Management, info@tulsastatefair.com.

If you intend to seek media coverage without the assistance of Tulsa State Fair Management, please inform the Event Relations Manager, (918) 744-1113, ext. 2070, prior to making any efforts. It is important to keep the Tulsa State Fair Management included in plans that involve any type of media contact while at the Tulsa State Fair.

On-site advertising or promotions are prohibited in any location other than the designated space referenced in your Lease Agreement. All business functions must be conducted within your assigned space.

False or misleading advertising and/or promotions are strictly prohibited.

Marketing & Promotions Opportunities

ADDITIONAL FORMS & INFORMATION

Credit Card Authorization Form

For additional vendor information, please contact:

Jen Haddix
Event & Programming Coordinator
[o] (918) 744-1113, ext. 2039
[e] jhaddix@exposquare.com